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Festival and Special Event Grant

Grants and In-Kind Assistance to Whitehorse, Yukon Nonprofits and
Community Organizations to Support Local Celebrations and Events

Agency Type:

Local

Funding Source:

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City of Whitehorse

Deadline Date:

09/03/19 4:30 PM

Description:

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Grants and in-kind assistance to Yukon nonprofit and community organizations to support events and celebrations in the City of Whitehorse. Funding is intended for initiatives that provide diverse and vibrant community experiences for visitors and residents alike.

To be eligible, the project must meet the definition of a festival or special event or signature event as set out in the policy:

“Festival or Special Event” means a Whitehorse event that presents a multifaceted program within a defined period of time (one day to one week in duration), using a budget that is separate from the regular operating budget of the hosting organization. Festivals must demonstrate broad community participation and an established audience, or a significant potential audience. Festival programs should offer participants a unique experience not duplicated by other on-going organizations and their declared activities.

“Signature Event” means, in addition to a festival or special event as defined in the policy, an event that can be held annually and demonstrably is able to generate substantial direct impacts on the Whitehorse economy; attract a large contingent (Typically a large contingent implies that the nature, expected attendee level, duration or location challenges the normal response capacity of local first responders requiring special planning by one or more agencies to mitigate potential impacts on public health and safety) of out-of-town visitors and locals to the event; and includes the opportunity to leverage from the advanced media elements that support the potential to grow the event and promote Whitehorse as a choice destination.

Only applications for festivals or special events that take place within the City of Whitehorse shall be considered; Applications must be for activities and projects that are within the City’s mandate.

GrantWatch ID#:

GrantWatch ID#: 172783

Term of Contract:

Applications submitted by the deadline shall be for events scheduled between January and December 2020.

Applications may be eligible for annual or multi-year funding depending on availability of funding, and each application shall be assessed on a case-by-case basis.

If the project or program proposed in a recipient’s application is not commenced or not completed and municipal funds remain on hand, or the project or program is completed without requiring full use of municipal funds provided, or if Council directs that the funds be returned, such funds will be returned to the municipality within the year in which the grant was approved.

Eligibility:

Additional Eligibility Criteria:

To be eligible:
- Non-profit registered societies in good standing as per the Societies Act, or community organizations are eligible to apply for a festival or special event grant;
- The applicant has not applied for or been in receipt of other City of Whitehorse grant funding for the same event.

Applications shall not be accepted:
(1) from any group or organization with an outstanding Final Report;
(2) from any group or organization that is overdue on money or obligations owed to the City of Whitehorse;
(3) for festivals or events that seek to attract only a special interest audience. Normally a special interest audience would be limited to a group of members with a common interest in an event;
(4) for festivals or events that are organized or promoted as a for-profit commercial venture;
(5) for festivals or events that are organized by an individual or private enterprise;
(6) for conferences and/or meetings
(7) for retroactive funding for events that have already taken place; or
(8) for events that are billed as fund-raising events where fund raising is the intent. For the purposes of this policy, events offering the opportunity to purchase food, t-shirts or souvenirs are not considered fund-raising events.

Specific items not eligible for funding include:
(1) capital costs
(2) staff wages or remuneration; and
(3) fees for City facilities or City parks.

Pre-Application Information:

The next application deadline is Tuesday, September 3 at 4:30 pm. The application assessment team will meet to consider applications within three weeks following the application deadline.

Applications can be sent by registered mail and postmarked by the deadline date.

Applications must demonstrate a secured commitment from other funding sources (maximum of 50% from the City).

For more details about multi-year funding of Signature Events, see https://www.whitehorse.ca/home/showdocument?id=494#page=5.

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Apply online: https://www.whitehorse.ca/departments/parks-and-community-development/festival-and-special-event-grant/festival-and-special-event-grant-online-application

Deliver or mail the application to:

Location:
4061 – 4th Avenue (Sport Yukon Building)

Mailing address:
Parks and Community Development
2121 Second Avenue
Whitehorse, Yukon Y1A 1C2

Email: parks@whitehorse.ca
Phone: 668-8325

Grant Coverage Areas:

The City of Whitehorse

URL for Full Text (RFP):

Geographic Focus:

Canada: Yukon